Effective Date: Feb 1st 2026
1. Overview
This Privacy Policy describes how Roar Aesthetics & Wellness (“we,” “us,” or “our”) collects, uses, stores, and protects personal information and protected health information (“PHI”) obtained through our website, clinical services, consultations, and communications.
Roar Aesthetics & Wellness is a medical aesthetic and wellness practice. Certain services provided are considered medical in nature and are subject to federal healthcare privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA), as updated to align with 42 CFR Part 2.
2. Information We Collect
We may collect information you voluntarily provide, including but not limited to:
Contact details (name, email address, phone number)
Appointment and scheduling information
Medical history and intake information
Treatment and clinical records
Payment and billing information
Website usage data via cookies or analytics tools
Information may be collected through our website, electronic forms, phone calls, email, text messages, and in-office interactions.
3. How We Use and Share Information
We use your information for purposes including:
Providing treatment and clinical care
Scheduling appointments and follow-up communications
Payment and healthcare operations
Internal quality improvement and operational management
Compliance with legal and regulatory requirements
We may share information as permitted by law with healthcare providers, service partners, billing entities, or technology vendors who support our operations. We do not sell or lease your personal or health information.
4. HIPAA & 42 CFR Part 2 — Consent and Care Coordination
Under federal law, including HIPAA and updated 42 CFR Part 2 regulations, Roar Aesthetics & Wellness may use and disclose your protected health information for Treatment, Payment, and Healthcare Operations (“TPO”) using a single general consent, unless a more restrictive law applies.
Certain sensitive health information, including information that may relate to substance use disorder history, is subject to enhanced confidentiality protections under federal law. Such information will not be used or disclosed in legal proceedings without your written consent or a qualifying court order.
Redisclosure Notice:
When your information is shared with another healthcare provider or organization for care coordination, the receiving party may not be bound by the same federal confidentiality standards that apply to Roar Aesthetics & Wellness. You may request restrictions on certain disclosures where permitted by law.
5. Your Rights
You have the right to:
Request access to or copies of your medical records
Request corrections to your information
Request limits on certain uses or disclosures
Receive an accounting of disclosures
Revoke previously granted authorizations
Requests may be submitted by contacting us using the information listed below.
6. Biometric Data & Medical Imaging
We may collect high-resolution facial photography, clinical images, and digital imaging used for treatment planning, documentation, and outcome evaluation. By providing this information, you give explicit consent for its use in connection with your care.
We do not sell or lease biometric or photographic data. All images are stored securely and used solely for authorized clinical or operational purposes.
7. Data Security & Communication Risks
We use administrative, technical, and physical safeguards designed to protect your information. However, no system can be guaranteed to be completely secure.
Email and SMS communications are not encrypted
If you choose to receive appointment reminders, updates, or non-urgent communications via email or text, you acknowledge and accept the risk of potential third-party interception
Third-party platforms used for scheduling, communication, or marketing may have their own privacy and security practices
8. Marketing & Non-Clinical Communications
If your information is used for marketing, newsletters, or promotional communications, you have the right to opt out at any time.
You may unsubscribe using links provided in emails or by contacting us directly. Opt-out requests will be honored promptly and without penalty.
9. Cookies & Website Tracking
Our website may use cookies and analytics tools to improve functionality, understand usage patterns, and enhance user experience. You may adjust your browser settings to limit or block cookies, though some site features may not function properly as a result.
10. Policy Updates
We may update this Privacy Policy periodically to reflect changes in legal requirements, clinical practices, or operational procedures. Updates will be posted with a revised effective date.
11. Contact Information
If you have questions about this Privacy Policy or believe your privacy rights have been violated, please contact:
Roar Aesthetics & Wellness
22485 E Queen Creek Road, Suite #103
Queen Creek, AZ 85142
Phone: (480) 360-5847
Email: [email protected]
Arizona-Specific Compliance Notice
Roar Aesthetics & Wellness complies with applicable Arizona healthcare and privacy laws, including A.R.S. § 12-2292 et seq., which governs the confidentiality of medical records and patient access rights. Under Arizona law, medical records are confidential and may only be disclosed as permitted by law or authorized by the patient.
Patients have the right to request access to their medical records, and such requests will be fulfilled within the timeframes required by Arizona and federal law.
In the event of a data security incident involving personal information, Roar Aesthetics & Wellness complies with Arizona data breach notification requirements (A.R.S. § 18-552 et seq.), which may require notification to affected individuals and, where applicable, state authorities.
Arizona does not currently maintain a comprehensive consumer privacy statute comparable to the California Consumer Privacy Act (CCPA). Accordingly, healthcare privacy obligations applicable to Roar Aesthetics & Wellness are primarily governed by HIPAA, federal regulations, and Arizona medical confidentiality laws.
